**Update on
1/7/2012-4/7/2012**
The old lady
woman boss request all the colleagues include me to overtime for 2 days to
settle the payroll of the employees because the old lady women will depart to
China to negotiate business.
1/7/2012
It is my first
time to touch into the payroll world. I feel complicated when I had been
assigned to handle the 2 outlets’ employees payroll. There was a list of table
that stated the employees’ working time namely P1, P2, P3, P4, P5, P6, P7, P8,
P9, P10, P11, P12 and son on. I had to refer back since it quite difficult for
me to remember the working time of the employees. After determine their working
time, I had to fill their working time into excel sheet. If there is no existed
their working time, it meant they had their off day (OFF) or replacement off
day (R. OFF) , medical leave (MC), unpaid leave (UP) and so on. My job would be
easier since I do not need to care their started working time, ended working
time, lunch time, dinner time and so on. My first day in calculating the
employees’ payroll was done when I printed the excel sheet of each employees
that had the MC, UP, OFF, R. OFF. The frugality of the old lady women caused us
had to adjust the margin of the excel sheet in 1 paper. I doubt how could she read the name and the staff code clearly when the paper adjusted in 1
page.
2/7/2012
According to the
excel sheet, I had to key in the MC, UP, OFF, R.OFF into the goldsoft software.
*Lazy to tell the meaning of Goldsoft* The goldsoft software will automatically
calculate the amount of the pay that deserve by the employees as long as I
understand the right method to key in the figure of all the MC, UP , OFF,
R.OFF. I thought the biggest problem that I faced in entering was about the
time of recess over, overtime, the time of late because I cannot understand the
format of the time. I catch the meaning of the time format that was hour hour:
minute minute (HH:MM) after the explanation of the daughter-in-law of old lady
woman, Siew Lin/ Shereen. And I also had to remember the price of each number
of late, the price of other bank charges because the company relied on Maybank
to transfer the salary to the employees. Genuinely speaking, it has many
payroll systems in the goldsoft software that need to understand in clicking
it. For example,
annual leave, medical leave were under the leave transaction in the payroll
system in the goldsoft while the time of late, the time of recess over,
overtime were under the OT transaction. Last but not least, miscellaneous
transaction will include commission, the late penalty according to the number
of late. The 2nd day ended when I printed the payslip employees.
3/7/2012
The scary time
was coming when the old lady woman will check and examine the payslip that we
generated based on goldsoft. She will shout
and scream towards the person-in charge that generated the payslip when she
found some mistakes. The human is not the robot some mistakes and errors were
inevitable. Luckily she was not blaming me when I key-in wrongly the commission
of one of the Malay employee. I was impressed with her capabilities in finding
the errors of the promoters such as deduct the salary of the promoters if he or
she had weekend off day without supporting document. And she will remind us to
write down the increasing number of late and the time of late of that promoter
in order for her to produce the warning letter for the promoters. Maybe I
should salute her in having the potential in becoming the human resource
manager. The lesson that I got from her was minor misconduct can lead to
firing. After she pointed out the mistakes in the employee payslip we had to
correct the mistake.
4/7/2012
It was the
internet banking process. I entered the amount of the nett pay in the payslip
into the excel salary file when the employees were using the bank payment. If
the employees were using the cash cheque, hence I have to give the cash cheque
payslip to my colleagues. I had to email the payslip to the personal email of
each employee in one of the outlets, Wilayah Cheras Selatan.
